Apis Events - introduces THE KINGS MANOR,AT YORK’S, ST. NICHOLAS’ CHRISTMAS FAIR & MARKET Saturday 27th November & Sunday 28th November 2010 MERCHANT STANDARD BOOKING FORM - Please fill in as fully as you can and in print, it can be returned via email if you need to - but if we can't read it, then it will be placed at the bottom of the pile. Business Name: Your Name: Contact Address: Post Code: Tel: Numbers Home : Mob: Email Address : Web Site : Items for Sale: 　 Pitch Size (please circle the size you need) 6 Ft 12 Ft 18ft 24ft Other [please specify] £75.00p £150.00p £225.00p £300.00p negotiable: Indoor Pitch Y / N Outdoor pitch Y / N 　 Vehicle Make Model Reg Number Do you or any of your staff have a disability or take medication? Y / N Explain: 　 Have you any Special Requirements for the event? Y/N Explain: 　 Any other information you feel we should know about? Explain: Have you included a copy of your Public Liability Insurance? Y/N All payments to be received by us no later than, 31st July, 2010 All payments are non-refundable for the first event Merchants Accommodation Booking Form - PLEASE READ CAREFULLY We hope that we have taken some of the stress out of this event – by taking the liberty of booking a limited number of beds in a local Youth Hostel – the details of which are below. If you wish to take advantage of this, then we will expect you to fill out the booking form and including payment in full. As these beds have to be secured well in advance and a 25% block booking fee has already been paid, if you do not wish to take advantage of this facility Do Not return this form. 　 We have enquired into other over-night accommodation such as travel lodge 8.5 miles away, Premier Inn 8.9 miles away, Inn Keepers Lodge 3.9 miles away, but are currently standing at between £63 - £75 per room or per person for B&B, per night, and you would have to find your own parking and security at a busy times in YORK! ......so the saving are [no extra parking fees, hot and cold buffet style breakfast. We will of course, be staying at the Youth Hostel. The YHA can accommodate 147 people so parking is ample, they can also provide 3 course evening meals which are approximately £10.00p or so per head extra which is served before 7pm, there is also a small bar on site and they serve tea, coffee, wine and beers and have security all night and all day. You cannot bring in your own alcoholic beverages as it infringes the Bar License on site. Accommodation is at: YHA York, 42 Water End, York, YO30 6LP, [Just under a mile or approx 15 minutes walk from venue or 20 minutes from the city Centre, with free all day and all night parking] PLEASE NOTE that the prices are per bed not per room. Can you please make sure you circle the appropriate nights to save cost and confusion and include the full amount [including any evening meal cost]on a separate cheque. Please indicate and include the costs as a separate amount to the booking fees. (on another cheque) Name: Business Name: Address: Friday Night with Saturday breakfast £24.90p Y / N How many beds Saturday Night with Sunday breakfast £26.90p Y / N How many beds Sunday Night with Monday breakfast £22.95p Y / N How many beds Total Amount due for B&B £ 　 　 e.g. For one person staying B&B 1 night = £26.90p, 2 nights = £51.80p, 3 nights, the cost would be = £74.75p Please indecate if you wish to have the 3 course evening meal it runs at approx: £10.00p per person and must be paid for in advance[this needs to be done no later than 60 days before the event]. EVENING MEALS @ £10.00p per person - How many meals[ ] How many nights [ ] Is the cheque in the envelope? Payments to be received by no later than 31st July, 2010 -YHA Fees are non-refundable from 60 days prior to the event Return to: APIS EVENTS. C/o Jayne Milner, 60 Doren Avenue, Rhyl, Denbighshire. LL18 4LE Tel: 07990918776 – www.jaynemilner.com Apis Events Your Event Warning Orders Please Read Carefully as your co-operation is vital in success of the Event – 1: All merchants are required to wear Period Costume – No Exceptions – In Keeping With Your Stall and yes even Your Staff! - Please make a good effort as this shows professionalism and we are trying to achieve a high standard and in setting the bench mark, then we can then strive to keep it going. 2: No Plastic Tat! just because it looks like it might sell at Christmas (like teddy bears with ‘Merry Christmas’ stamped on their bottoms), Unless They Are Wearing Period Costume - No Thanks! We need to show that this event is something special. If it’s not your usual stock and it doesn’t fit in with your stall - then You Will Be Asked To Remove It, prior to and/or during the event - if you’re not sure then please ask. 3: If you purchase a 12 foot space, you will not be permitted to spread out an extra couple of inches, so please keep within your trading area, as space is limited. This means the edge of your tables not the feet. 4: Do not book a 6 foot space and then declare on arrival that you need 12 foot, consider your needs and book appropriately. 5: All Traders must have Public Liability Insurance. 6: No rubbish to be left on your pitch at the end of the event - you may be charged for disposal and any clean-up. 7: List your stock fully - as only listed stock will be allowed on sale (refer to no.2). 8: Trading Insurance – Proof must be sent with form. 9: All Pitch fees must be paid in full; no payments can be made at the event so book early to avoid disappointment. No Payment - No Pitch – No Exceptions. 10: There is a No Dogs Policy at both the accommodation and venue site. They Are Not Allowed In the Buildings - So Do Not Bring Them....No Exceptions. 11: Please check that there is no damage to your designated area before you set up and before you leave, if you have caused any damage to the floor/walls – for goodness sake tell us! You may be charged for repairs, so please ensure that the table legs do not damage the floor coverings. 12: If you are coming in a van please state so, do not fill in 'car' and then arrive with a large van or with an extra trailer as there is very limited parking. 13: If you return your form/s then you are agreeing to stand by these rules. 14: If you have a problem, Tell Us First! Then we can try and get the problem solved, because if we don’t know – we can’t strive to fix it! 15: Indoor Tables and Chairs are provided free, if you do not want them, please state otherwise in the ‘any other information’ below. 16: Staff List – Please provide names of staff with this form. You are allowed one named Stall Holder and 1 extra staff member to man your stall, any further staff needed, please contact organisers. There is a surcharge for extra staff badges as they need to be issued at the event for entrance and egress to the venue. 17: There are a number of outdoor pitches available – if you need more information please contact Jayne Milner, on 07990918776-  Outdoor Merchants are charged only for their frontage, e.g. if your tent is 12x12ft then you pay for 2 tables, if you can get 5 tables in your stall, you still only pay for 2, also we are allocating tickets for free hot drinks each day to merchants and their staff, there is all night security and electric lighting [if you need heating-please make sure it conforms to H&S standards but no electric fires], you will need to bring your own tables, chairs and tent. 18: We are providing 3 small stock trolleys to help with unloading and loading. Thank you for co-operation Contact: Mrs Jayne Milner, 60 Doren Avenue, Rhyl, Denbighshire. LL18 4LE. Tel: 07990918776 - Email: pastpresence@btinternet.com - www.jaynemilner.com